Studio Administrator - Education

Sacramento, CA
Full Time
Education
Mid Level
Are you a collaborative, detail-oriented administrative professional who excels at keeping projects, people, and processes running smoothly? Do you enjoy supporting a high-performing architectural studio environment while helping others succeed? If so, we’re looking for you – a Studio Administrator who will provide administrative and project support, guide studio coordination staff, and help ensure consistency and efficiency across our Firm.

We offer a robust bonus plan and flexible hours, including options to work from home and alternating Fridays off; health, dental, and vision benefits; competitive paid time off; and a 401(k) with employer match.

As a Studio Administrator, you will…
  • Coach, train, and guide administrative and project coordination staff to ensure smooth, efficient workflow across the studio and office.
  • Perform advanced administrative functions, including assigning work to Project Coordinators and monitoring progress.
  • Provide high-level project support to team members, including preparing meeting materials, coordinating calendars, compiling notes, and assisting with special projects.
  • Assist Project Managers with proposals, project tracking, and various project management tasks.
  • Prepare accurate, well-formatted documents and ensure all materials follow Firm standards and administrative guidelines.
  • Develop, review, and maintain project reports, forms, checklists, and documentation; support project teams with reprographics and timely document coordination.
  • Oversee preparation, distribution, and maintenance of all project-related documentation, including closeout materials and record management.
  • Interact and coordinate with market-specific authorities having jurisdiction and ensure compliance with required processes and timelines.
  • Collaborate with studio and office support staff to identify workflow improvements and promote administrative best practices.
  • Support Firm-wide administrative needs, including assisting with events, travel coordination, meeting logistics, supply ordering, mail distribution, and other shared office services.
  • Demonstrate excellent time management, organization, and proactive communication in all tasks and responsibilities.
  • Execute special studio or Firm-wide projects as assigned.
The Must-Haves (Required)
  • High School Diploma (or equivalent) and at least 6 years of administrative experience in a professional services environment, or a bachelor’s degree with at least 2 years of related experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience in professional services or A/E/C environments.
  • Experience with project management software.
The Like-to-Haves (Preferred, Not Required)
  • Experience with Newforma and Procore
  • Familiarity with workflow or process improvement practices.

Compensation $68,100 - $90,000

Studies have shown that underrepresented individuals like women; LGBTQIA+; and BIPOC, among others, are less likely to apply for jobs unless they believe they meet every single one of the qualifications in a job description or posting. Because we are committed to building a diverse and inclusive organization, we understand the best candidate may come from a non-traditional background to our field of work. We strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described above. Diversity makes us better.
 
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